Policy Committee - Documents

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

December 2, 2024 10:30am-12:00pm

Opening of Meeting 

Terah Chambers called the meeting to order at 10:38am. 

Roll Call 

Present: Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne 

Absent: Gary Holbrook 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Public Comment – 3 minutes 

None. 

Meeting Topics/Action Items

• Continue Review of Thrun Policy updates – Series 5000 
  • Policy 5710 – Student Suicide Prevention
    • Reviewed feedback from Health and Safety Director and District Mental Health Coordinator to inform revisions to policy. 
  • Policy 5714 – Threat Assessment and Response 
    • Reviewed feedback from BTAM team to inform revisions to policy
• Other items 
  • Returned to 5414 – need to ensure sentence about student’s right to education under IDEA makes it into current policy. Will review.
  • Returned to 5707 – Received feedback from Director of Budget and will review.
  • Reviewed Policy 5201.
  • Reviewed Policy 5306. 
  • Discussed book challenge policy/process. 

Announcements 

Next meeting Jan 6 at 10:30am. 

Adjournment 

The meeting adjourned at 12:06pm.

ELPS Policy Committee Meeting

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

October 7, 2024 10:30am-12:00pm 

Opening of Meeting 

Terah Chambers called the meeting to order at 10:36am. 

Roll Call Present: 

Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne, Gary Holbrook 

Absent: none 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes 

None. 

Meeting Topics/Action Items

• Continue Review of Thrun Policy updates – Series 5000
  • Began review with 5503 (where we left off last meeting) 
  • Policy 5710 – Referred to Mental Health Coordinator for additional perspective; will revisit later
  • Policy 5714 – Referred to Mental Health Coordinator for additional perspective; will revisit later 
  • Revisited Previous Policies
    • 5106 – Clarified language and will refer to full board for consideration
• Other business
  • Discussed policy on use of facilities after school hours. 

Announcements 

Next meeting Nov 4 at 10:30am.

ELPS Policy Committee Meeting

Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

September 16, 2024 10:30am-12:00pm 

Opening of Meeting 

Terah Chambers called the meeting to order at 10:38am. 

Roll Call 

Present: Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne 

Absent: Gary Holbrook 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. Public Comment – 3 minutes None. 

Meeting Topics/Action Items 

• Review Thrun Policy updates – Series 5000 o 
  • Pulled 5106 for further discussion 
  • 5303 refers to policy 5714. Should refer to 5715
• Prior business: 3201a 
  • Heard back from Financial Director: recommendation is do not adopt. Will bring back to committee next meeting. 
• Other business 
  • None 

Announcements 

None. 

Adjournment 
The meeting adjourned at 11:59am.

Policy Committee of the East Lansing Board of Education  

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

August 31, 2024 2:00-3:30pm

Opening of Meeting 

Terah Chambers called the meeting to order at 2:05pm. 

Roll Call Present: 

Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton, 

Absent: Rulesha Glover-Payne 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes 

None 

Meeting Topics/Action Items

• Policy Updates from Thrun – Title IX (3115) – reviewed suggested policy language and forwarded to the full Board for potential adoption at the August 12 meeting. Will also reach out to Thrun for advice on the proper “repeal and replace” process for making changes to the policy manual. 

Announcements 

None. 

Adjournment 

The meeting adjourned at 3:15pm.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

April 15, 2024 10:30am-12:00pm

Opening of Meeting 

Terah Chambers called the meeting to order at 10:30am. 

Roll Call 

Present: Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne Absent: None 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. Public Comment – 3 minutes None 

Meeting Topics/Action Items

• Racial Equity Policy 
  • Discussed revised racial equity policy/guidance, including guidance received from Thrun. Next steps include sending to full Board for consideration. At the same time Klaudia Burton will share with Equity Teams for feedback. Board response will determine next steps. 
• Religious Observance Policy 
  • Superintendent and Director for Equity and Social Justice will discuss potential need for additional/updated policy. 
• AFSCME update 
  • Tentative agreement had been reached; additional information will be shared with the full Board when details finalized. 
• Boundary Inquiry
  • Community members in Hawk’s Nest community that is currently part of Lansing School District inquired about process to become part of ELPS. We receive inquiries like this periodically. Given there are new Board members on Policy shared historical context.
• Land Acknowledgement Update
  • No new updates from the student group.
• Updates from other board members 
  • Updates from community forum where other area school board members were present.

Other items

None 

Announcements 

None. 

Adjournment 

The meeting adjourned at 11:55am.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

January 29, 2024 11:00am-12:00pm

Opening of Meeting  

Terah Chambers called the meeting to order at 11:05am.

Roll Call

Present: Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton Absent: n/a 

Approval of Agenda

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes

None 

Meeting Topics/Action Items 

• Regular meeting scheduling
  • Mar 3, Apr 15, May 6, Jun 3, Jul 8, Aug 5, Sep 16, Oct 7, Nov, 4, Dec 2, and Jan 6 
  • 10:30-12:00pm 
• Request: land acknowledgement
  • Conversation about request from student group about adding a Land Acknowledgement to the ELPS website and having it read at various district events. Discussed necessary education that might need to take place before taking such steps, including offering an education session at one of the March and/or April professional development sessions for teachers as one potential step.
• Racial equity policy planning 
  • Truncated discussion due to time, but Terah and Klaudia will meet to make some initial updates to the policy since the last update and we will have a fuller discussion at the March meeting.
• Thrun policy revisions 
  • Discussed what seem to have been a larger number of policy revisions lately and how to address them as a committee. We should have updates only once a year with limited time-sensitive revisions coming only asneeded. Gary requested we come up with a process to make reviewing policy changes more streamlined and volunteered to pilot something. 
• Parliamentary Procedures updates
  • Kath brought a brief update from the parliamentary procedures training she attended with other school board members and some city council members last week. In particular, she shared a question about names/pronouns and whether we might need to make a change to our public comment form. 

Announcements 

Next meeting March 4th at 10:30am. 

Adjournment 

The meeting adjourned at 11:59am

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

December 13, 2023, Noon

Roll call: 

Present: Terah, Gary, Kath, Klaudia, Dori Absent: none 

Approval of the Agenda: 

Moved by Terah, seconded by Gary passed 3-0 

Approval of the Minutes from October 11th : 

Moved by Terah, seconded by Gary passed 3-0 

Administrative Guidelines for Curriculum adoption: 

Kath will make two edits and send to Kelly. Does not need board approval 

Thrun Policy updates:

• 4108: No to optional language, otherwise fine 
• 4207: Adopt as is 
• 4402R: adopt as is 
• 4403R; adopt as is with Triennial in optional language 
• 4404 Adopt as is 
• 4405: Make sure option two is in new policy when adopted 
• 4407: adopt as is 
• 4408: Leave as is with Option 1 with 5 year and 5 year 
• 4409R: Adopt with optional language and leave at 5 years 
• 4503: Adopt as is 
• 4504: Adopt as is 6. Thrun policy 
• 4228: Any update from ELEA? Dori will discuss at meeting with ELEA today 

Dress code as applied to school uniforms

Klaudia will discuss further with Nikki Norris 

Pledge of Allegiance:

Current Policy is fine as is. 

Equity:

Kath introduced edited version. Will discuss at next meeting 

BTAM:

No discussion 

Other:

None 

Adjourn:

1:35pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

October 11th, 2023 10:00am-12:30pm

Roll call: 

Present Dori, Terah, Gary, Kath 

Approval of the Agenda 

Moved by Terah, Seconded by Gary passed 3-0 3. 

Approval of the minutes from September: 

Moved by Terah, Seconded by Gary passed 3-0 4 

Thrun updates 

4216: Optional language: decided to move forward with optional language. Will send to Kelly to put in items of information. 

4228 See info in Thrun reply: Dori will take this to the ELEA. Per Thrun: This Policy is legally compliant. By adding additional protections, this may prevent the District from conducting a lawful search. Notably this Policy addresses District property, equipment, and technology. The last sentence of this Policy addresses an employee’s personal effects, which they do have a privacy expectation in. The District would not be able to search those items absent consent or as permitted by law. 

5407: Did this go to Academic Tech? This optional language was discussed when we originally purchased the Thrun manual. We elected to not include it then because the committee felt it would be better to incorporate into policy our current curriculum approval process as this includes a great deal of stakeholder input. Kath will send this request to Academic tech to look at this policy and consider adding our process to this policy instead of the optional language. 

5510: Additional language? Declined to update. 

On Boarding AG yes, or no?

AG acceptable with one change to last paragraph to add their to him/her. Kath will send to Kelly for inclusion in policy. Will put in items of information but no vote necessary. 

Parent information request form?

Will delete fourth bullet point and attach to policy. Kath will send to Kelly for inclusion in policy. Will put in items of information but no vote necessary 

Equity Policy:

On hold 

BTAM policy?

On hold

Other:

No meeting in November and possibly December. 

Adjourn:

11:30

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

July 25, 2023 1:30pm - 3:00pm

Roll Call:

1:32 pm: Present Terah, Amanda, Klaudia, Dori, Kath 

Approval of the agenda: 

Motion by Terah, seconded by Amanda, Passed unanimously 

Approval of the minutes from the June 21st, 2023, meeting:

Motion by Terah, seconded by Amanda, Passed unanimously 

Equity policy based on Goal setting:

Goal setting last night was large picture of the “WHAT”. Admin team will be working this week on the HOW and what accountability will be like and who it will be communicated to. These will hopefully give us some idea of the metrics we want in the policy. We need to also identity groups we wish to be tracked. This will evolve over time. My student perception survey used to help identify gaps. 

If time, we will discuss other outstanding issues: 

a.Thrun opinion of threat assessment policy: lengthy discussion of both how threat assessment will work and how policy would help. Dori provided NEOLA threat assessment policy. Dori had to leave the meeting, but it was decided that the committee needs a greater understanding on how the threat assessment works and to be certain students due process rights are protected. 

b. Student request form: A few questions about what would be included in the other category and about language that shows what is not able to be released or be released without redactions. Kath will reach out to Thrun for clarification and modify the form as appropriate. 

c. Onboarding policy: Agreed it could be an Adm Guideline. Will send back to Thrun for specifics including which policy we would attach it to. 

d. Social media lawsuit: Put on back burner for now and watch what evolves between now and December. 

e. New updates from Thrun: I Will divide into simple edits and ones which need more work. Current policy changes are not red lined. This would be helpful. 

Other:

Terah provided PowerPoint on Sudden cardiac arrest in youth sports and training. Will look for current policy and get more information on current practices and procedures.

Adjourn:

2:52 8. 

Next meeting August 15th at 10am.

Meeting Minutes 2021-22

May 11, 2022
February 17, 2022
January 19, 2022
November 17, 2021
October 13, 2021
September 22, 2021
August 24, 2021

June 21, 2023
May 17, 2023
April 13, 2023
March 23, 2023
February 15, 2023
December 14, 2022
November 16, 2022
October 19, 2022
September 14, 2022
August 17, 2022