Policy Committee - Documents

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

December 2, 2024 10:30am-12:00pm

Opening of Meeting 

Terah Chambers called the meeting to order at 10:38am. 

Roll Call 

Present: Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne 

Absent: Gary Holbrook 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Public Comment – 3 minutes 

None. 

Meeting Topics/Action Items

• Continue Review of Thrun Policy updates – Series 5000 
  • Policy 5710 – Student Suicide Prevention
    • Reviewed feedback from Health and Safety Director and District Mental Health Coordinator to inform revisions to policy. 
  • Policy 5714 – Threat Assessment and Response 
    • Reviewed feedback from BTAM team to inform revisions to policy
• Other items 
  • Returned to 5414 – need to ensure sentence about student’s right to education under IDEA makes it into current policy. Will review.
  • Returned to 5707 – Received feedback from Director of Budget and will review.
  • Reviewed Policy 5201.
  • Reviewed Policy 5306. 
  • Discussed book challenge policy/process. 

Announcements 

Next meeting Jan 6 at 10:30am. 

Adjournment 

The meeting adjourned at 12:06pm.

ELPS Policy Committee Meeting

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

October 7, 2024 10:30am-12:00pm 

Opening of Meeting 

Terah Chambers called the meeting to order at 10:36am. 

Roll Call Present: 

Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne, Gary Holbrook 

Absent: none 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes 

None. 

Meeting Topics/Action Items

• Continue Review of Thrun Policy updates – Series 5000
  • Began review with 5503 (where we left off last meeting) 
  • Policy 5710 – Referred to Mental Health Coordinator for additional perspective; will revisit later
  • Policy 5714 – Referred to Mental Health Coordinator for additional perspective; will revisit later 
  • Revisited Previous Policies
    • 5106 – Clarified language and will refer to full board for consideration
• Other business
  • Discussed policy on use of facilities after school hours. 

Announcements 

Next meeting Nov 4 at 10:30am.

ELPS Policy Committee Meeting

Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

September 16, 2024 10:30am-12:00pm 

Opening of Meeting 

Terah Chambers called the meeting to order at 10:38am. 

Roll Call 

Present: Terah Chambers, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne 

Absent: Gary Holbrook 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Terah Chambers seconded. Unanimously approved. Public Comment – 3 minutes None. 

Meeting Topics/Action Items 

• Review Thrun Policy updates – Series 5000 o 
  • Pulled 5106 for further discussion 
  • 5303 refers to policy 5714. Should refer to 5715
• Prior business: 3201a 
  • Heard back from Financial Director: recommendation is do not adopt. Will bring back to committee next meeting. 
• Other business 
  • None 

Announcements 

None. 

Adjournment 
The meeting adjourned at 11:59am.

Policy Committee of the East Lansing Board of Education  

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

August 31, 2024 2:00-3:30pm

Opening of Meeting 

Terah Chambers called the meeting to order at 2:05pm. 

Roll Call Present: 

Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton, 

Absent: Rulesha Glover-Payne 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes 

None 

Meeting Topics/Action Items

• Policy Updates from Thrun – Title IX (3115) – reviewed suggested policy language and forwarded to the full Board for potential adoption at the August 12 meeting. Will also reach out to Thrun for advice on the proper “repeal and replace” process for making changes to the policy manual. 

Announcements 

None. 

Adjournment 

The meeting adjourned at 3:15pm.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

April 15, 2024 10:30am-12:00pm

Opening of Meeting 

Terah Chambers called the meeting to order at 10:30am. 

Roll Call 

Present: Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton, Rulesha Glover-Payne Absent: None 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. Public Comment – 3 minutes None 

Meeting Topics/Action Items

• Racial Equity Policy 
  • Discussed revised racial equity policy/guidance, including guidance received from Thrun. Next steps include sending to full Board for consideration. At the same time Klaudia Burton will share with Equity Teams for feedback. Board response will determine next steps. 
• Religious Observance Policy 
  • Superintendent and Director for Equity and Social Justice will discuss potential need for additional/updated policy. 
• AFSCME update 
  • Tentative agreement had been reached; additional information will be shared with the full Board when details finalized. 
• Boundary Inquiry
  • Community members in Hawk’s Nest community that is currently part of Lansing School District inquired about process to become part of ELPS. We receive inquiries like this periodically. Given there are new Board members on Policy shared historical context.
• Land Acknowledgement Update
  • No new updates from the student group.
• Updates from other board members 
  • Updates from community forum where other area school board members were present.

Other items

None 

Announcements 

None. 

Adjournment 

The meeting adjourned at 11:55am.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

January 29, 2024 11:00am-12:00pm

Opening of Meeting  

Terah Chambers called the meeting to order at 11:05am.

Roll Call

Present: Terah Chambers, Gary Holbrook, Kath Edsall, Dori Leyko, Klaudia Burton Absent: n/a 

Approval of Agenda

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Approval of Minutes

Kath Edsall offered the motion to approve the agenda. Gary Holbrook seconded. Unanimously approved. 

Public Comment – 3 minutes

None 

Meeting Topics/Action Items 

• Regular meeting scheduling
  • Mar 3, Apr 15, May 6, Jun 3, Jul 8, Aug 5, Sep 16, Oct 7, Nov, 4, Dec 2, and Jan 6 
  • 10:30-12:00pm 
• Request: land acknowledgement
  • Conversation about request from student group about adding a Land Acknowledgement to the ELPS website and having it read at various district events. Discussed necessary education that might need to take place before taking such steps, including offering an education session at one of the March and/or April professional development sessions for teachers as one potential step.
• Racial equity policy planning 
  • Truncated discussion due to time, but Terah and Klaudia will meet to make some initial updates to the policy since the last update and we will have a fuller discussion at the March meeting.
• Thrun policy revisions 
  • Discussed what seem to have been a larger number of policy revisions lately and how to address them as a committee. We should have updates only once a year with limited time-sensitive revisions coming only asneeded. Gary requested we come up with a process to make reviewing policy changes more streamlined and volunteered to pilot something. 
• Parliamentary Procedures updates
  • Kath brought a brief update from the parliamentary procedures training she attended with other school board members and some city council members last week. In particular, she shared a question about names/pronouns and whether we might need to make a change to our public comment form. 

Announcements 

Next meeting March 4th at 10:30am. 

Adjournment 

The meeting adjourned at 11:59am

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

December 13, 2023, Noon

Roll call: 

Present: Terah, Gary, Kath, Klaudia, Dori Absent: none 

Approval of the Agenda: 

Moved by Terah, seconded by Gary passed 3-0 

Approval of the Minutes from October 11th : 

Moved by Terah, seconded by Gary passed 3-0 

Administrative Guidelines for Curriculum adoption: 

Kath will make two edits and send to Kelly. Does not need board approval 

Thrun Policy updates:

• 4108: No to optional language, otherwise fine 
• 4207: Adopt as is 
• 4402R: adopt as is 
• 4403R; adopt as is with Triennial in optional language 
• 4404 Adopt as is 
• 4405: Make sure option two is in new policy when adopted 
• 4407: adopt as is 
• 4408: Leave as is with Option 1 with 5 year and 5 year 
• 4409R: Adopt with optional language and leave at 5 years 
• 4503: Adopt as is 
• 4504: Adopt as is 6. Thrun policy 
• 4228: Any update from ELEA? Dori will discuss at meeting with ELEA today 

Dress code as applied to school uniforms

Klaudia will discuss further with Nikki Norris 

Pledge of Allegiance:

Current Policy is fine as is. 

Equity:

Kath introduced edited version. Will discuss at next meeting 

BTAM:

No discussion 

Other:

None 

Adjourn:

1:35pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

October 11th, 2023 10:00am-12:30pm

Roll call: 

Present Dori, Terah, Gary, Kath 

Approval of the Agenda 

Moved by Terah, Seconded by Gary passed 3-0 3. 

Approval of the minutes from September: 

Moved by Terah, Seconded by Gary passed 3-0 4 

Thrun updates 

4216: Optional language: decided to move forward with optional language. Will send to Kelly to put in items of information. 

4228 See info in Thrun reply: Dori will take this to the ELEA. Per Thrun: This Policy is legally compliant. By adding additional protections, this may prevent the District from conducting a lawful search. Notably this Policy addresses District property, equipment, and technology. The last sentence of this Policy addresses an employee’s personal effects, which they do have a privacy expectation in. The District would not be able to search those items absent consent or as permitted by law. 

5407: Did this go to Academic Tech? This optional language was discussed when we originally purchased the Thrun manual. We elected to not include it then because the committee felt it would be better to incorporate into policy our current curriculum approval process as this includes a great deal of stakeholder input. Kath will send this request to Academic tech to look at this policy and consider adding our process to this policy instead of the optional language. 

5510: Additional language? Declined to update. 

On Boarding AG yes, or no?

AG acceptable with one change to last paragraph to add their to him/her. Kath will send to Kelly for inclusion in policy. Will put in items of information but no vote necessary. 

Parent information request form?

Will delete fourth bullet point and attach to policy. Kath will send to Kelly for inclusion in policy. Will put in items of information but no vote necessary 

Equity Policy:

On hold 

BTAM policy?

On hold

Other:

No meeting in November and possibly December. 

Adjourn:

11:30

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

July 25, 2023 1:30pm - 3:00pm

Roll Call:

1:32 pm: Present Terah, Amanda, Klaudia, Dori, Kath 

Approval of the agenda: 

Motion by Terah, seconded by Amanda, Passed unanimously 

Approval of the minutes from the June 21st, 2023, meeting:

Motion by Terah, seconded by Amanda, Passed unanimously 

Equity policy based on Goal setting:

Goal setting last night was large picture of the “WHAT”. Admin team will be working this week on the HOW and what accountability will be like and who it will be communicated to. These will hopefully give us some idea of the metrics we want in the policy. We need to also identity groups we wish to be tracked. This will evolve over time. My student perception survey used to help identify gaps. 

If time, we will discuss other outstanding issues: 

a.Thrun opinion of threat assessment policy: lengthy discussion of both how threat assessment will work and how policy would help. Dori provided NEOLA threat assessment policy. Dori had to leave the meeting, but it was decided that the committee needs a greater understanding on how the threat assessment works and to be certain students due process rights are protected. 

b. Student request form: A few questions about what would be included in the other category and about language that shows what is not able to be released or be released without redactions. Kath will reach out to Thrun for clarification and modify the form as appropriate. 

c. Onboarding policy: Agreed it could be an Adm Guideline. Will send back to Thrun for specifics including which policy we would attach it to. 

d. Social media lawsuit: Put on back burner for now and watch what evolves between now and December. 

e. New updates from Thrun: I Will divide into simple edits and ones which need more work. Current policy changes are not red lined. This would be helpful. 

Other:

Terah provided PowerPoint on Sudden cardiac arrest in youth sports and training. Will look for current policy and get more information on current practices and procedures.

Adjourn:

2:52 8. 

Next meeting August 15th at 10am.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

June 21, 2023

Roll call: 

Terah, Kath, Amanda, Dori and Klaudia 

Approval of the Agenda: 

Terah motioned, Amanda seconded, passed 3-0 3. 

Approval of the minutes from May 17th, 2023, meeting: 

Terah motioned, Amanda seconded, passed 3-0 4. 

Public Comment: 

None  

Records Request Form: 

Thrun had concerns about form created by ELPAT aligning with state law. Will reach out to Thrun and ask them to create a form for us to use that covers these items and aligns with the law. 

Equity Policy: 

Because goal setting was postponed, we do not have goals to put into that part of policy. Dori to look at scheduling goal setting for July 24th. Policy committee will then meet on the 25th. Goals need to be measurable, and we must share how they will be communicated. What is the board tasking the district to do? Plymouth Canton is a district that recently updated their equity policy. Hopefully, after July meeting we can bring the policy to the board in August for approval. 

On boarding Policy: 

Kath will draft to include: 

• Tour of buildings 
• Meet with superintendent 
• Meet with board president 
• Attend new board member orientation from MASB 
• List of suggestions that could help new board members: go to other committee meetings, take other MASB trainings, read the Open Meetings Act booklet from MASB, meet with other board members, meet with Finance Director. 

Behavior Threat Scanner: 

BTRM training attended by Dori and Glenn. Suggested we have a policy that allows us to perform screeners when a verbal or online threat is made. NEOLA has a policy, Thrun did not recommend having a policy as it is not necessary. MSP was going to have a discussion with Thrun on the importance of a policy. Will reach out to Thrun for their current position on this issue. 

Teacher’s kids PB to teacher’s school: 

Long discussion on the work that is done to determine if adding students to classes at the elementary level, if they do not live in the boundaries of that school, is appropriate (ie SOC, PB, NR). These decisions are based on current class sizes in the desired building, class sizes at that grade level across the district and the teach contractual limits to class sizes. Exceptions that lead to undermining these balancing decisions are not in the best interests of the district and cannot be supported by policy. 

Social Media lawsuit after Thrun presentation: 

Participation requires 3-hour survey by the district. Benefit may be minimal as damages are either lost state aid due to social media threats that lead to closures or damages from challenges. Need to decide if it is worth the 3-hour commitment if we will not receive much, if anything, in damages. This is a “mass action” suit not a class action suit. Several nearby districts have signed on, a couple are still reviewing. Dori provided a power point presentation from the Franz Law Group for policy committee to review before our next meeting. Deadline to join lawsuit is December 29th, 2023 

Other: 

Next meetings July 25th at noon and August 15th at 10 am. 12. 

Adjourn: 

11:57

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

May 17, 2023

Roll call:

Present Amanda, Kath, Dori. Absent: Terah 

Approval of the Agenda:

Motion Amanda, seconded by Kath passed unanimously 

Approval of the minutes from April 13th, 2023, meeting: 

Motion Amanda, seconded by Kath passed unanimously 

Public Comment:

None 

Policy 5206 A.

Discussed proposed edits, will put in items of information for June 12th meeting to be voted on at the June 26th meeting. 

Records Request Form.

Will link it to Policy 5309 and ask Thrun to look it over. Continued discussion at next Policy meeting. Some concerns: Handwritten communication needs better descriptions Redactions if other students are identifiable

Policy 3109:

Discussed proposed edits, will put in items of information for June 12th meeting to be voted on at the June 26th meeting.

Equity Policy:

Amanda working on more directive language. Will continue discussion at next meeting. 

On boarding Policy: 

Postponed 

Other:

Need to get input on Policy committee description from Terah and then get to items of information. 

May need a policy that aligns with the Behavior threat management assessment that the district is doing training on. Will bring forward in the future. Might need policy that gives authority to perform a screener. 

Place holder for social media litigation Place holder for District technology use signature that may be required in December. 

Need to schedule July and August meetings at our next Policy meeting.

Adjourn

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

April 13, 2023

Roll call: 

Present Amanda, Kath, Dori, Klaudia. Absent Terah 

Approval of the agenda: 

Motion to approve agenda Amanda, seconded Kath passes 2-0 

Approval of the minutes from the March 23rd, 2023, meeting 

Motion to approve minutes Amanda, seconded Kath passes 2-0 

Public comment: 

None 

Policy 5206A Discussion

Discussion regarding additional language giving superintendent ability to hold hearing if quorum of the board unable to meet before 10-day deadline. Decided to seek language in our policy that gives the superintendent the option to hear a disciplinary case but provides the student a right to appeal. 

Equity Policy:

Discussed tightening language in the current draft to include more directive language (shall and must). Klaudia will clean up the “Meaningful Accountability”. Need to add timelines (Annually). Discussed equity evaluation of curriculum as both the original adoption and an ongoing evaluation. Want to get policy in the books to support work that is ongoing. 

Onboarding policy:

On hold 

Form to access student records:

Awaiting form from ELPAT 

Curricular animal policy:

Need to circle back to Thrun 

Other:

National Social Media Litigation resolution. Dori will bring more information asap. 

Adjourn: 

11:20am

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

March 23, 2023

Roll call:

Present, Amanda, Terah, Kath, Klaudia, Dori 

Approval of the Agenda:

Moved by Terah, seconded by Amanda Passed 3-0 

Approval of the minutes from February 15th meeting:

Moved by Amanda, seconded by Terah, passed 3-0. 

Policy 5206

Under section F.2. In the title, changed to 6-10 days. In the body of the first paragraph, changed to 6-10 days. Send to Kelly to put in Items of Info for next meeting (April 10th) and vote meeting after that (April 24th).

Other discussion regarding 5206:

Under 5206A Section B: adjust entire paragraph to mirror 5206A section A. Add presence of parent or guardian to both paragraphs. 5206A section C: add greater than 10 days to title. Will make edits and send to Kelly. Still need to address concern about not being able to hold hearing with a quorum of the board within the 10-day timeline as required by law. Will ask Thrun about possibility of hearing taking longer than 10 days to schedule and superintendent holding the hearing. Dori will look at process that sends out doodle poll as soon after behavior that might warrant long term suspension occurs. 

Policy 4101.01

Holidays edits/further discussion: No additional discussion just adds limited to 3 days. Will make edit and send to Kelly. Put in Items of Info for April 10th and vote on April 24th . 

New Policy from Thrun 3120 Head start Covid mitigation:

Necessary? Discussion?: Deemed unnecessary. Send to Kelly to mark as Intentionally left Blank. 

New policy language regarding testing to Policy 3100 District Technology and acceptable use:

Section D. added. Under 1.a Add optional language. Under 2.a.iii. add option 2. Need to verify that all other language remains the same in this policy. 

Equity Policy:

Klaudia hopes to have in Items of Information for our next meeting (April 10th) and to be voted on April 24th . Discussion about Equity advisory committee. Discussion around having board member on this committee. 

Other:

• Once discipline hearing language approved, need to change document put into hearing packets. 
• ELPAT working on a form to be able to access a student’s records. I told them to bring it to police. They shared one from Indian Prairie school district. 
• Terah discussed adding an onboarding policy for new school board members to include Building tours, meet with superintendent and president, MASB training (new board orientation). Other? Discuss at board retreat? 
• Kath to follow up on Curricular Animal policy. Dori shared previous reply from Thrun.
• Next Policy meetings:
  April 13th at 10 am 
  May 17th at 10 am 
  June 21st at 10:30 am. 

Adjourn:

11:32 am

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

February 15, 2023 - 2:00pm

Roll Call

Present: Amanda Cormier, Terah Chambers, Kath Edsall, Superintendent Dori Leyko, Director of DEI and Social Justice Klaudia Burton. Absent: None 

Approval of the Agenda

Moved by Dr. Chambers, Seconded by Trustee Cormier passed 3-0 4. 

Approval of the minutes from the December 14th, 2022, meeting

Moved by Dr. Chambers, seconded by Dr. Edsall passed 2-0-1 (abstention Trustee Cormier). 

Student Disciplinary Policies 5206

Current 5206 policy has some conflicts regarding Superintendent’s suspension (less than 10 days vs 10 or fewer days) that needs to be corrected to 10 of fewer days through out the document. Discussion regarding the difficulty scheduling board hearings within the 10-day time frame due to multiple factors; board availability, administration availability, student and family availability, ability to hold an MDR in the same period, completed investigation, etc. Do we need language that allows for these obstacles, or do we need to increase the time the superintendent can impose a suspension that would allow for these? Policy 5206A B. does not align with Superintendent’s 10 or fewer days suspension from 5206. Need further discussion once language in 5206 is clarified. Tabled this item until next meeting. 

Holidays

Current policy 4101.1 does not cap the number of days that an employee can use to celebrate religious holidays that occur on school days. Old policy capped it at 2. Research in other districts varied as some already have a calendar that reflected religious holidays shared by the local community. Discussed adding a cap to Policy 4101.1 at 3 days per school year. Will revisit at next policy meeting. 

Therapy Dogs 

Thrun policy does not adequately cover ELPS dogs since they are owned by the district. Thrun was asked to modify their policy accordingly. Nothing yet from Thrun. 8. Equity Policy Tabled to next meeting. 

Other

Agenda item for next board meeting is a Bad Debt Policy which is required before we can receive bids for the school meal program. Language for this policy was written by Thrun. 

Adjourn

3:40pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

December 14, 2022 - 4:00pm

Roll Call:

Present: Terah, Monica, Kath , Dori, Klaudia 

Approval of the Agenda

Moved by Terah, seconded by Monica, motion passed 

Approval of the minutes from the November 16th, 2022, meeting:

Moved by Terah, seconded by Monica, motion passed 

Transgender Policy: 

Discussed final round of edits, will send edited version to Kelly to post in items of information for future board vote 

Holidays: 

Ongoing discussion of policy 4101.01 regarding what is included, the undue hardship clause and setting a limit on number of days. 

Therapy Dogs: 

No new information from Thrun 

Equity Policy: 

Needs further work at the cabinet level around accountability before proceeding in policy. Klaudia will bring it to cabinet. 

Other: 

None 

Adjourn:

5:22pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

November 16, 2022

Roll Call: 

Present Monica Fink, Kath Edsall Absent Terah Chambers, Dori Leyko 

Approval of the Agenda:

Moved by Trustee Fink, seconded by Trustee Edsall, all in favor.

Approval of the minutes from the October 19th, meeting:

Moved by Trustee Fink, seconded by Trustee Edsall, all in favor. 

Thrun Policy updates: 

Approved all updates to move to the full board except: Policies 3301, 4201, 4217, 4220, 5101. Noted where our unique language must be maintained. 

Transgender Policy:

Tabled 

Other 

Adjourn:

5:24

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

September 14, 2022

Roll Call 

• Kath Edsall, Terah Chambers, Monica Fink, Dori Leyko, Klaudia Burton present 

Approval of the Agenda 

• Terah moved, Monica seconded b. approved 

Approval of the minutes 

• Aug. 17 meeting
• Terah moved, Monica seconded 
• Approved 

Transgender policy update 

• Reviewed by Kim P-K 
• Trans-Alliance and another group are reviewing
• Will then take to SGE, then back to committee and Board 

Policy regarding accessibility to Board Meetings

• Will add procedure and communicate/directions on agenda, website, etc.
• If you have a disability that prohibits you from attending the Board meeting and you would like to provide public comment, please call Kelly Hocquard to make arrangements to be called during the Public Comment segment of the meeting. 

Equity Policy 

• Klaudia Burton shared a summary of our District Equity Plan 
• Terah and Klaudia will meet and develop a draft of a policy to bring back to next meeting 

Other 

• 3118 to change Title IX Coordinator to Rulesha Glover-Payne 
• Kelly – please change name, email and phone number to Rulesha’s and this can go to Board for action on Sep. 26 meeting 

Adjourn 

• Adjourned at 5:16 p.m. 

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

August 17, 2022 - 4:00pm

Roll Call

• Present: Terah, Monica, Dori, Kath 

Approval of the Agenda:

• Motion by Monica, seconded by Terah, passed 3-0 3. 

Approval of the minutes from the May 11th, 2022 meeting 

• Motion by Terah, seconded by Monica. Passed 3-0 4. 

Transgender Policy:

• Discussed edits to policy regarding “preferred” name and pronouns. Discussed DMS definition of Gender Dysphoria. Since Gender Dysphoria is not anywhere in policy, doesn’t make sense to include in definitions. Discussed parental notification and edited 5106 E to reflect intent of Thrun policy. Will send edits to Kim Phillips-Knope, and SGE before bringing to board for action. 

Thrun Policy updates:

• Postponed to next meeting. 

Technology Policy edits:

• Made requested edits will put in items of information. 

Other

• None

Adjourn

• 5:05

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

May 11, 2022 - 4:00pm - 5:30pm

Roll Call 

Present: Terah, Monica, Dori, Kath

Approval of the minutes: 

Motion by Terah, seconded by Monica, passed 3-0 3. 

Approval of the agenda: 

Motion by Monica, seconded by Terah Amended to include discussion on OMA and Hiring policies: passed 3-0 

Public Comment: 

None 

Discussion of policies possibly needing refinement 

a. 5106 Transgendered Students: Plan to edit and review current policy before next meeting 

b. 3107 Use or Detection Dogs: Leave as is. Administration at elementary buildings aware of policy 

5407 Instructional programming: 

Optional items from Thrun: We will bring Glenn Mitchem in on this discussion to look at creating policy around curriculum approval process and whether we need additional parental rights policy as provided as optional by Thrun. 

OMA: 

Will reach out to Thrun regarding our thoughts on interested parties who self-identify as disabled being called during public comment to give comment. 

Hiring policies: 

Concerns that our hiring practices are not in policy and/or procedures are not easily accessible. Plan to leave this to Rulesha (HR) once she begins working. 

Tree Planting/Memorial policy: 

Did not get to this 

Equity policy: 

Some draft language from Terah. Discussed attending Capital Area DEI educators Network Policy Workshop on May 24th 

Items from Dori? Did not get to this

Other 

Adjournment: 

5:40

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

February 17, 2022 - 4:00pm - 5:30pm

Roll Call

Monica Fink, Terah Chambers, Kath Edsall, Dori Leyko present 

Approval of Agenda 

Moved by Chambers, seconded by Fink

Approval of Minutes from Jan. 19 meeting: 

Moved by Fink, seconded by Chambers

Public Comment 

none

Follow-up on policy issues from 1/19/22 meeting 

a. Old Policy re. AEDs - covered in Section 1170a to the Revised School Code and in Policy 2203 as part of health curriculum, not needed in policy per Thrun - not adding policy 

b. Old Policy re Dual Enrollment - governed by Postsecondary Enrollment Options Act, State School Aid Act and the Pupil Accounting Manual (PAM) - Thrun does not advise having a policy as it would be redundant and difficult to keep up with PAM changes every year - not adding policy 

c. Onboarding new policies - Old Policies 1160 and 1162 - For 1160, create in new policy manual as 2401.1 and place after 2401. For 1162, create a new policy 2406.1 and place after 2406. - NEED IN ITEMS OF INFO AT 2/28/22 BOE MEETING 

d. Consolidate of Old Mental Health Policy with Thrun’s Suicide Prevention Policy - Use Thrun’s consolidated policy - NEED IN ITEMS OF INFO AT 2/28/22 BOE MEETING 

e. Policies 5407 & 5409 - Curriculum, Instruction and Parent/Guardian Involvement 

f. Recess policy - ADD NEW POLICY TO ITEMS OF INFO AT 2/28/22 BOE MEETING - SEE ATTACHMENT 

g. Naming policy - ADD NEW POLICY TO ITEMS OF INFO AT 2/28/22 BOE MEETING - SEE ATTACHMENT 

Policies will be on the Boardbook platform and they are posted to the district’s website.

IT is working on presentation on district website. 

Racial Equity - Terah

Next meeting

Input from staff on Sections 1000 & 2000?

Dori shared input from cabinet review of 1000s and partially 2000s 

Other business

• Virtual meeting participation
  • Can there be a registration deadline for those unable to be present who want to give public comment virtually? (ex. Notify us by 4:00 p.m.?)
  • Is there an allowances to limit remote public comment - (exclude individuals from outside the community who are commenting to create a disruption) 

Adjournment

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

January 19, 2022 - 4:00pm - 5:30pm

Roll Call 

Kath Edsall, Terah Chambers, Monica Fink, Dori Leyko 

Approve Agenda 

Moved by Chambers, seconded by Fink, approved

Approve Minutes from 11/17/21

Moved by Chambers, seconded by Fink, approved 

Public Comment 

none 

Prioritize Policy items for 2022 Racial Equity

• Policy may include philosophy and benchmarks, plan developed by Director of Equity and Social Justice, administrators and Social Justice Teams – Dori will share MDE guide with committee 
  
  
• Mental Health Policy 
  • Old 8540/New 5708 Thrun Jessica McNamara - Old policy contained additional content compared to new policy 
  • Kath will contact Jessica at Thrun to develop merged policy draft 
• Policy 5505 Absences and extracurricular activities 
  • Leave as is 
• Policy regarding AEDs Old 8665 
  • Kath will double-check that this policy is not needed 
• Policy regarding Dual Enrollment Old 7645 & 7648 
  • Kath will ask Thrun if this policy is needed in regards to requirements of Michigan Code Law 
• Policy regarding School Renaming 
  • Kath will ask Thrun to draft a policy 
• Policy regarding recess as punishment
  • Kath will draft and run by Thrun 
• Onboarding new members 
  • Old Policy 1160 – add to new policy – Kath will check w Thrun re. Policy # Others? .

Meeting Schedule for 2022

2/16, 3/16, 4/20, 5/11, 6/15, no July, 8/17, 9/21, 10/19, 11/16, 12/14, 1/18/23 7. 

Other Business 

none 

Adjournment

5:03 p.m.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

November 17, 2021 - 4:00pm - 5:30pm

Opening of Meeting 

Terah Chambers called the meeting to order at 4:05pm. 

Roll Call Present: 

Terah Chambers, Monica Fink, Kath Edsall, Dori Leyko 

Absent: None 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Monica Fink seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the minutes for October Policy Committee meeting minutes. Monica Fink Seconded. Unanimously approved. 

Public Comment – 3 minutes 

None 

Meeting Topics/Action Items 

• Policy implementation 
  • Discussed process for gathering feedback and gaining access to the new manual 
    • Process for hosting the manual on the website 
    • Will consult with Christian Palasty and Kelly Hocquard about options. 
  • Process for allowing public to view 
    • Dori will include in the weekly e-blast next week. Will also be available to the public in Items of Information in Board Book.
• Remaining updates: 
  • 3107 Detection dog 
    • Accept Thrun’s (second) markup 
    •  5201 
    • 5507 
    • 4101-01 Religious Accommodations 
      • Update from previous policy manual 
    • East Lansing Public Schools Board of Education Page 2
    • 2201-01 
      • Ported from previous manual our SB responsibility to remain updated with legislative updates. 
    • Add Crown Act Resolution to 3115 (perhaps number it 3115-01?) using same language as ICE Resolution (“The Board adopts as district policy its INSERT DATE resolution affirming its commitment to INSERT LANGUAGE FROM RESOLUTION. The resolution is available at INSERT LINK…”)  Obtaining NARCAN for opioid policy – Dori is in the process of obtaining additional information.
• Discussed new Thrun updates received this week: 
  • Policy 4226 Temporary COVID-19 Vaccination, Testing, and Face-Covering and three accompanying forms: This new policy is required for districts with 100 or more employees under the U.S. Department of Labor’s Occupational Safety and Health Administration COVID-19 vaccination, testing, and facecovering emergency temporary standards. The accompanying forms assist districts with implementing the policy. 
  • Policy 2201 Board Powers/General Powers and Policy 4601 General: These existing policies provide authority to the Superintendent to manage the day-today operations of the district even where there is not a specific policy addressing a particular issue. This change is intended to address changes to health and safety circumstances that occur as a result of the COVID-19 pandemic. 
    • Question: why is the first bullet point missing from the first “Direct the 
  • Policy 3119 Experimental or Pilot Programs: This optional new policy provides a framework for implementing pilot or experimental programs in the district. 
  • Policy 4205 Hiring and Background Checks: This existing policy was updated to include confidentiality measures for maintaining criminal background check information and reference 4205-AG-1. 
  • 4205-AG-1 Criminal Justice Information Security (Non-Criminal Justice Agency): Thrun Law Firm has been in contact with the Michigan State Police (“MSP”) to develop this Administrative Guideline to ensure compliance with state and federal requirements for maintaining criminal background information for employees and applicants. The MSP reviewed this Administrative Guideline and approved its contents. If your district is undergoing an audit by the MSP, the district must provide this Administrative Guideline to pass the audit. Because this Administrative Guideline is not optional, it is being provided to all policy subscribers. For those districts that subscribe to the Administrative Guidelines and Forms, the previous 4205-AG is referred to 4205-AG-2 in the updated Table of Contents. 
• Issues for next Policy (2022) committee: 
  • Renaming of school buildings 
  • Racial equity policy 
  • Recess policy 
  • Adding student representative 
  • (Can look back at previous minutes for additional items.) 

Announcements

None. 

Adjournment

The meeting adjourned at 5:31pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

October 13, 2021 - 4:00pm - 5:30pm

Opening of Meeting 

Terah Chambers called the meeting to order at 4:05pm. 

Roll Call Present: 

Terah Chambers, Monica Fink, Kath Edsall, Klaudia Burton (DEI/SJ), Dori Leyko 

Absent: None 

Approval of Agenda 

Kath Edsall offered the motion to approve the agenda. Monica Fink seconded. Unanimously approved. 

Approval of Minutes 

Kath Edsall offered the motion to approve the minutes for 9/22 Policy Committee minutes. Monica Fink Seconded. Unanimously approved. 

Public Comment – 3 minutes 

None 

Meeting Topics/Action Items 

• Update to posting minutes to agenda.
• Racial equity work 
  • Update on previous work on this issue. 
  • Previous notes on this: 
    • Discussed linking with EJATT tool and broader work with Justice Leaders collaborative. 
    • Include core beliefs and commitments, need for accountability and awareness – establish benchmarks (like Ithaca’s “Equity Score Card”), 
    • A core of a racial equity policy that comes from the Board, added to by admin/teachers, and brings in community perspectives and input, too. 
    • Key points: commitments (link to Admin statement from Summer 2020), accountability/score card, SB-admincommunity, link to existing work, explicit in areas of East Lansing Public Schools Board of Education Page 2 accountability (graduation rates, enrollment in AP, curriculum, staffing/hiring, discipline disparities, test scores, include definitions, etc.)  
    • Importance of setting a policy/direction for the broader work we’re doing. 
    • Discussed DEI Director’s “first steps” in position. 
  • Policy Implementation 
    • Updates on continued work. 

Announcements 

None. 

Adjournment 

The meeting adjourned at 5:43pm.

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

September 22, 2021 - 4:00pm - 5:30pm

Opening of Meeting

Terah Chambers called the meeting to order at 4:41pm. 

Roll Call 

Present: Terah Chambers, Monica Fink, Kath Edsall 

Absent: Dori Leyko 

Approval of Agenda

Kath Edsall offered the motion to approve the agenda. Monica Fink seconded. Unanimously approved. 

Approval of Minutes

Kath Edsall offered the motion to approve the minutes for 8/4 Policy Committee minutes. Monica Fink Seconded. Unanimously approved. 

Public Comment – 3 minutes

None 

Meeting Topics/Action Items 

• Continued policy implementation discussion.
  • 1730 will become 2201.01 (Board Powers/General Powers – Board Legislative Program 
  • 5355 will become 4101.01 (Religious Accommodation) 
  • 7210 will become 5507c (Interscholastic Athletics – Student eligibility) 
  • 5201 deleted language about ICE from their policy, added 5201h as adoption of our ICE resolution 2017. 
    • 5201f kept optional language 
• Crown Act 
  • Discussed language regarding protections for students with respect to hair texture and protective styles. 
• Amended agenda to push racial equity discussion to a meeting where DEI Director can attend. 

Announcements 

None. 

Adjournment 

The meeting adjourned at 5:36pm

ELPS Policy Committee Meeting Minutes

Minutes of the Policy Committee of the East Lansing Board of Education East Lansing High School – Board Meeting 509 Burcham Drive, East Lansing, MI 

August 24, 2022 - 4:30pm - 5:30pm

Opening of Meeting 

• Terah Chambers called the meeting to order at 4:37pm. 

Roll Call Present: 

• Terah Chambers, Monica Fink, Kath Edsall, Dori Leyko 
  Absent:

Approval of Agenda 

• Kath Edsall offered the motion to approve the agenda. Monica Fink seconded. Unanimously approved. 

Approval of Minutes 

• Monica Fink offered the motion to approve the minutes for 5/12, 5/26, 6/9, 6/30, 7/14, and 7/21 Policy Committee minutes. Kath Edsall Seconded. Unanimously approved. 

Public Comment – 3 minutes 

• None 

Meeting Topics/Action Items 

• Continued policy implementation discussion. 
  • Wrapped up comprehensive review of new policy manual. A few loose ends to tie up in the next few days, but intention is to send the policy manual to the Board for review soon for adoption consideration at the August 26th meeting. 

Announcements 

None. 

Adjournment 

The meeting adjourned at 7:48pm.