Board Committee Descriptions

  Memorandum

SUBJECT: Academic and Technology Committee Description 

DATE: June 14, 2023

Background:

Below is the Board Academic and Technology Committee description.

The Academic and Technology Committee reviews District curriculum resources/proposed changes in curriculum and any other curriculum-related topics such as textbook purchases, new programs, technology, etc. that are recommended by the curriculum and technology directors.

  Memorandum

SUBJECT: Facilities Committee Description 

DATE: May 19, 2023

Background:

Below is the Board Facilities Committee Description as reviewed by the Facilities Committee and Director of Operations and Maintenance, Billy Hastings:

The Facilities Committee addresses issues related to the District’s buildings, grounds, and infrastructure. This includes close contact with ELPS Director of Operations in regards to construction, engineering, architecture, renovations, building codes, custodial work, maintenance, and related areas throughout the District.

 Memorandum

TO: ELPS Board of Education & Dori Leyko, Superintendent 

FROM: Richard Pugh, Director of Finance & Operations

SUBJECT:    Finance Committee Description 

DATE: May 17, 2023

Background:

Below is the Board Finance Committee Description as reviewed by the Finance Committee:

The role of the ELPS Board of Education Finance Committee is to collaborate with the Director of Finance to provide financial oversite for the District. This includes having ongoing involvement in reviewing and monitoring the District’s original and revised budgets to ensure the School District's financial stability and sustainability.

The Finance Committee is responsible for reviewing major financial items that require the approval of the Board of Education, such as capital improvement projects, equipment purchases, contracts, and the audited financial statements.

The Finance Committee plays a critical role in ensuring that ELPS has the resources and financial management necessary to provide high-quality education to all students.

Intergovernmental Committee Statement of Purpose

What is the purpose of the Intergovernmental Committee?

The purpose of the Intergovernmental Committee is to coordinate, support, and promote all efforts to identify, assess, and cultivate awareness, communication, and collaboration within our community to address the needs of the East Lansing Public Schools through an equitable and inclusive lens.

Membership

The Committee will consist of three (3) Board members, fewer Board members than would constitute a quorum of the Board as guided by Policy 2505 Board Committees. Two (2) non-voting Student Representatives as guided by Policy 2104 Student Representative on the Board. District Administration and community partners can also participate on the committee in non-voting roles.

Meetings

Committee meetings will be convened by the Committee chairperson or individual as designated by the chairperson. They will be conducted consistent with the parliamentary authority provided by Robert’s Rules of Order as guided by Policy 2501 Meetings. When applicable, Committee meetings must be held in compliance with the Open Meetings Act as guided by Policy 2501 Meetings. Any committee that is authorized to deliberate, narrow options, eliminate options or otherwise make decisions on the Board’s behalf must conduct its meetings in compliance with the Open Meetings Act, including notice requirements, recording minutes, and allowing for public participation. When required by the Open Meetings Act, the Committee may direct that minutes of its meeting will be recorded, even if not required by the Open Meetings Act as guided by Policy 2505 Board Committees.

Areas of Focus

The Intergovernmental Committee chair will keep committee members and the Board informed of pending legislation and actively communicate concerns of the Board to elected representatives at both the local, state, and national level as guided by Policy 2201.01 Board Powers/General Powers-Board Legislative Program.

Areas of focus of the Committee will center on engaging collaboration and purposeful action. These areas include but are not limited to:

• Promoting awareness of the District’s needs and increasing engagement of government, businesses, and organizations within the community.
• Advocating for District needs through various channels.
• Creating, strengthening, and maintaining positive relationships with East Lansing Public Schools greater community.
• Act as liaison with partners for advocacy and collaboration.

 Memorandum

SUBJECT:    Personnel Committee Description 

DATE:            June 21, 2023

Background:

Below is the Board Personnel Committee Description as reviewed by the Personnel Committee:

The primary role of the Personnel Committee relates to the regular evaluation of the superintendent. In addition to superintendent evaluation, the Personnel Committee also reviews some administrative employee contracts and may be consulted when new positions are being considered to be added to the District.

MEMORANDUM

SUBJECT:    Policy Committee Description 

DATE:            June 2, 2023

Background:

Below is the Board Policy Committee Description as reviewed by the Policy Committee:

The role of the ELPS Board of Education Policy Committee is to review current and create new policies to assure our District’s policies are in compliance with the law and appropriate to the District’s mission and social and educational needs. Board policies are used to create guidelines for the internal procedures of the District.