EAST LANSING HIGH SCHOOL NATIONAL HONOR SOCIETY BYLAWS
ARTICLE I: NAME AND PURPOSE
Section 1. The name of this chapter shall be the Trojan Chapter of the National Honor Society of East Lansing High School.
Section 2. The purpose of this chapter shall be to create an enthusiasm for scholarship, to stimulate a desire to render service, to promote worthy leadership, and to encourage the development of character in students of East Lansing High School.
ARTICLE II: MEMBERSHIP
Section 1. Membership in this chapter shall be known as active, honorary, and graduate. Active members become graduate members at graduation. Graduate and honorary members have no vote in chapter affairs.
Section 2. Membership in this chapter is an honor bestowed upon deserving students by the faculty, and shall be based on the criteria of Scholarship, Service, Leadership, and Character.
Section 3. Eligibility:
a. Candidates eligible for selection to this chapter must be members of the junior or senior class.
b. To be eligible for selection to membership in this chapter, the candidate must have been in attendance for a period of one semester at East Lansing High School.
c. Candidates eligible for election to the chapter shall have a minimum cumulative grade point average of 3.5 (out of 4.0; unweighted grade point average. This scholastic level of achievement shall remain fixed, and shall be the required minimum scholastic level of achievement for admission to candidacy. All students who can rise in scholarship to or above such standard may be admitted to candidacy for selection to membership.
d. Upon meeting the grade level, attendance, and GPA standard requirements, candidates shall then be considered based on their service, leadership, and character.
ARTICLE III: SELECTION OF MEMBERS
Section 1. The selection of members to this chapter shall be by a majority vote of the Faculty Council consisting of five faculty members appointed by the principal. The chapter adviser shall be the sixth, non-voting, ex-officio member of the Faculty Council. Prior to notification of any candidates, the chapter adviser shall review with the principal the results of the Faculty Council's deliberations.
Section 2. The faculty council shall reserve the right to award honorary membership to school officials, principals, teachers, NHS or NJHS advisers, adults, students with disabilities or foreign exchange students in recognition of achievement and/or outstanding service rendered to the school in keeping with the purposes of the National Honor Society or National Junior Honor Society. Honorary members shall have no voice or vote in chapter affairs.
Section 3. Prior to selection, the following shall occur:
a. Students' academic records shall be reviewed to determine scholastic eligibility.
b. Students who are eligible scholastically ("candidates") shall be notified and asked to complete and submit the Candidate Form for further consideration for selection.
c. The faculty shall be requested to evaluate candidates determined to be scholastically eligible using the official evaluation form provided by the chapter adviser.
d. The Faculty Council shall review the Candidate Form, disciplinary records and faculty evaluations in order to determine membership. (NOTE: The Faculty Council may request other means of evaluation, such as essays, interviews, outside recommendations, etc.)
e. The local chapter shall have a form discussing matters of scholarship, leadership, service, and character that is used to qualify the student for consideration. Additionally, each prospective applicant must complete and record seven (7) hours of community service. The Faculty Council will review these to either admit or reject admission.
Section 4. The selection of new, active members shall be held once a year during the second semester of the school year.
Section 5. Candidates become members when inducted at a special ceremony.
a. The induction ceremony for juniors should take place no later than the third week in September.
b. New inductees and their families will be notified of their acceptance into NHS by mail prior to the ceremony.
Section 6. An active member of the National Honor Society who transfers from this school will be given a letter indicating the status of his/her membership and signed by the Principal or Principal's designee (Associate Principal or Advisor).
Section 7. An active member of the National Honor Society who transfers to this school will be automatically accepted for membership in this chapter once they produce a letter of good standing from their previous principal or chapter advisor. The Faculty Council shall grant to the transferring member one semester to attain the membership requirements and, thereafter, this member must maintain those requirements for this chapter in order to retain his/her membership.
ARTICLE IV: DISCIPLINE and DISMISSAL
Section 1. Any member who falls below the standards of scholarship, leadership, character, or service may be dismissed from the Trojan chapter of the National Honor Society. A member of the National Honor Society is expected to maintain his/her academic standing and take an active role in service and leadership to his/her school and community.
a. Members who, by the end of the school year, do not complete the required fifteen service hours, ten hours of personal commitment and or the required number of major events-will be subject to dismissal proceedings by the faculty council.
b. In cases of dismissal the faculty council, at the conclusion of the school year, may review the members who failed to meet one or more of the requirements for continued membership.
Section 2. If a member's cumulative grade point average falls below the standard in effect when he/she was inducted and a time period for improvement has expired, the student will be subject to further disciplinary action by the Faculty Council that may include dismissal from the chapter.
Section 3. Violation of the law or school regulations can result in dismissal of a member. These violations include, but are not limited to, DWI, stealing, fighting, destruction of property, cheating, truancy, or possession, selling, or being under the influence of drugs or alcohol at school or school related activities, violations of character including rudeness, intimidation, bullying, technology agreement violations, and any other provisions in the ELHS student code of conduct or items written in ELPS Board Policy.
Section 4. Offenders of the school conduct code (such as use of profanity, failure to comply, unexcused absence, excessive tardiness, etc.) will receive written warning notification. A conference may be requested by either party (Faculty Council or student/parent). If the member is involved in another violation of the school conduct code, the member may be dismissed.
Section 5. In all cases of pending dismissal
a. The member will receive written notification indicating the reason for possible dismissal from the adviser/Faculty Council. The member and adviser will discuss the written notification in a conference. Situations that involve flagrant violations of school rules or the law can warrant disciplinary action without a written warning although a hearing must still be held (see below).
b. The member will be given the opportunity to respond to the charge against him/her at a hearing before the Faculty Council prior to the vote on dismissal (in accordance with due process identified in Article X of the National Constitution). The member has the opportunity to present his/her defense either in person or in writing. [Note: This is the member's choice. Chapters may not deny the right to appear in person.] The local chapter states the appeals meeting with the Principal must be scheduled within two weeks from the date the dismissal letter was mailed. The Faculty Council will then vote on whether to dismiss. A majority vote of the Faculty Council is needed to dismiss any member.
c. The results of the Faculty Council vote will be reviewed by the principal, and then if confirmed, expressed in a letter sent to the student, parents, and principal. Dismissed members must surrender any membership emblems to the adviser.
d. The Faculty Council's decision may be appealed to the building principal and afterwards through the school district discipline policy.
e. When a student is dismissed or resigns, he/she is no longer a member and may never again be considered for membership in the National Honor Society.
Section 6. In lieu of dismissal, the Faculty Council may impose disciplinary sanctions upon a member as deemed appropriate.
ARTICLE V: OFFICERS
Section 1. The officers of the chapter shall be president, vice president, secretary, treasurer, and historian.
Section 2. Student officers shall be elected at the last meeting of each school year. All returning active members are eligible to run for a position as an officer. All active members of the chapter are eligible to vote. [Note: The timing of the election of chapter officers is determined locally.]
Section 3. A majority vote shall be necessary to elect any officer of this chapter. If the first vote does not yield a majority, a second vote shall be taken of the two candidates receiving the highest number of votes.
Section 4. It shall be the duty of the president to preside at the meetings for this chapter.
a. Create an agenda for all NHS chapter and executive board meetings, run and supervise the NHS chapter and executive board meetings, manage day to day operations of the chapter and executive board, assist during Graduation and/or Convocation as the newly elected officer, attend chapter and executive board meetings.
Section 5. The vice-president shall preside in the absence of the president and shall assist the president as needed.
a. Attend chapter and executive board meetings and assist during Graduation/Convocation as the newly elected officer.
Section 6. The secretary shall keep the minutes of meetings and be responsible for all official chapter correspondence and communications.
a. Attend chapter and executive board meetings, write and send all correspondence between members, create and update NHS welcome packet and by laws (with the other officers), keep all records of correspondence between members, assist during Graduation and/or Convocation as the newly elected officer, and create agendas for meetings of the membership.
Section 7. The treasurer shall keep the record of chapter expenses, dues, and all other financial transactions of the chapter.
a. Create a budget, request reimbursements, record and monitor NHS funds, give monetary updates at the meetings (executive and chapter), collect and record member dues, make all monetary deposits, order materials for the induction and pinning ceremonies, attend chapter and executive committee meetings, and assist during Graduation/Convocation as the newly elected officer.
Section 8. The Webmaster's duties are to update the NHS website with announcements and information in a timely fashion, publish the website on the ELPS server, post meeting minutes, keep a calendar of meeting and events on the website. Attend all regularly scheduled chapter meetings and report to the executive board about the website.
Section 9. All active NHS members wanting to become an NHS officer should submit an application form and two teacher signatures during the second semester of their junior year. All members must submit a form by the date given in order to be put on the ballot. Those applying for the Webmaster position will be required to turn in an application and attend an after school session with the previous Webmaster. The purpose for this session is to ensure that the nominees are capable of successfully maintaining the website. The previous Webmaster will then recommend qualified applicants for election before the chapter.
Section 10. The executive committee will meet and read applications for the officers to determine, with a majority vote, the selection pool of candidates that will be presented for a vote of the membership.
Section 11. A special instillation ceremony will be held to induct new officers as part of the pinning ceremony.
Section 12. In order to remove an officer, the executive board first must issue a request for resignation (by unanimous vote). If the officer does not comply, a vote for removal may be called by the NHS president (or by the Vice President if the President is the officer in question). A unanimous vote by the faculty council and remaining executive board is needed to impeach that officer.
Section 13. If an officer is removed or resigns, the executive committee, in conjunction with the faculty council, will appoint a new officer to fulfill that term. Prospective officers must apply to fill the vacancy and the majority vote of the executive board is required to elect a member in to office. Student Officers can be relieved of their duties if they are in violation of a school policy (suspensions, attendance, etc.) if they are not involved in dismissal from the chapter. The Student Council advisor or National Honor Society will be consulted for local precedents should a vacancy occur mid year and need filling.
ARTICLE VI: EXECUTIVE COMMITTEE
Section 1. The executive committee shall consist of the faculty adviser and the chapter officers.
Section 2. The executive committee shall have general charge of the meetings and the business of the chapter, but any action by the executive committee is subject to the review of the chapter members.
a. The local chapter will work as a team to organize events both NHS and non-NHS sponsored for the club; organize and execute both ceremonies; handle questions from members and outside persons regarding the chapter.
ARTICLE VII: MEETINGS
Section 1. Meetings of this chapter shall be bimonthly. scheduled as seen appropriate by the executive committee.
Section 2. This chapter shall conduct its meetings according to Robert's Rules of Order.
Section 3. All chapter members are expected to attend all regularly scheduled chapter meetings. In order to remain an active club at ELHS, the club must be able to produce records of meeting agendas, attendance rosters, treasurer records, clubs monthly accomplishments. Evidence of following the National Honor Society's rules and requirements must be available for annual review in order for the club to continue.
ARTICLE VIII: ACTIVITIES
Section 1. The chapter shall determine 7-8 service projects for each year called Major Events.
a. All members shall participate in half of (3-4) these projects.
b. Major Events shall have the following characteristics: fulfill a need within the school or community, have the support of the administration and the faculty, be appropriate and educationally defensible, and be well planned, organized, and executed.
c. All Major Event hours shall be allocated to the Single-Event requirement.
Section 2. Each member shall have the responsibility of accumulating 10 hours of Personal Commitment each year.
a. Personal Commitment shall be defined as a long term commitment of service that is arranged aside from NHS or in special circumstances is arranged for the member(s) by the officers, does not involve payment of the NHS volunteer(s), and is attended on a regular basis.
Section 3. Each member shall have the responsibility of accumulating 15 Single-Event hours each year.
a. Single-Event shall be defined as a one-time responsibility offered by third party organizations. The required number of Single Event hours will be achieved through NHS and non-NHS sponsored events.
Section 4. The NHS officer at an event can deny a member of hours if he/she jeopardizes the integrity of the school and/or chapter and/or is off task.
Section 5. For events deemed especially difficult by the executive board, members participating will receive double hours (twice the number of service hours worked).
Section 6. Members may turn in up to eight (8) hours of Summer Service earned during the summer months (the Tuesday after the first Monday of May to the day before school starts). All summer hours must be turned in by the fourth meeting of the year.
a. Summer Service hours can be distributed to the Personal Commitment requirement, Single-Event requirement, but not both.
Section 7. The required hours for Cum Laude shall be 90. Cum Laude qualification shall be the sum of NHS sponsored events, non-NHS sponsored events (Single-Event hours), and Personal Commitment hours accumulated by a member over two years of membership.
a. Hours accrued over the summer (early May to early September) that otherwise have not been distributed to Single-Event or Personal Commitment hours shall not count toward the Cum Laude award.
Section 8. The chapter shall publicize its projects in a positive manner.
ARTICLE IX: EMBLEM
Section 1. Each member of this chapter who is in good standing with regard to the membership standards and member obligations shall have the privilege of wearing the emblem adopted by the National Honor Society. [NOTE: The content of this section parallels Article XV, Section 3 of the national constitution, revised 2000.]
a. Students will be granted a token of membership (a card, certificate, key chain or the like) to Juniors and new members at the fall induction and the pins are granted at the pinning ceremony in the spring.
Section 2. Any member who withdraws, resigns, or is dismissed from the chapter shall return the emblem to the chapter. [Note to advisers: If the members purchased such emblems, the chapter is obligated to reimburse the student for said expense.]
Section 3. Chapter members who are seniors in good standing shall be granted the privilege of wearing the honor cords [or other insignia adopted at the local level] at graduation.
a. Insignia is handed out at the spring pinning ceremony (by the third week in May). Cum Laude receive an honor cord. Officers receive a stole, honor cord and tassel. Seniors that have met the requirements for the duration of their membership receive tassels.
ARTICLE X: DUES
Section 1. Annual dues for this chapter shall be $5.00. Scholarships may be available.
Section 2. Dues will be payable to the chapter treasurer within 30 days of the first meeting of the year.
ARTICLE XI: POWERS
Section 1. The chapter adviser is given the authority to supervise the administration of chapter activities, as delegated by the school principal.
Section 2. The principal shall reserve the right to approve all activities and decisions of the chapter.
Section 3: These bylaws are designed to amplify provisions of the National Constitution and cannot contradict any components thereof. The chapter is obligated to adhere to the provisions of the National Constitution in all activities it undertakes.
ARTICLE XII: AMENDMENTS
Section 1. These by-laws may be amended by a 2/3 vote of the chapter, provided notice of the proposed amendment has been given to members at least one month prior to the vote. The exceptions are Articles II, III and IV (selection and discipline), which are developed by the Faculty Council with the approval of the principal.
Section 2. Bylaws and amendments must be consistent with the Constitution of the National Honor Society.
Amendment 1: Notifications:
Section 1. Invitation letters to qualifying sophomores should be mailed out no later than the second week in March. Acceptance and denial letters should be mailed out no later than the second week in May.
Section 2. Academic probation letters, for those students whose cumulative GPA falls below a 3.5 after a semester, must be sent out no later than two weeks after the start of the next semester.
Section 3. Invitation letters to the Induction and Pinning Ceremonies should be mailed out no later than two weeks before the date of the ceremony.
Amendment 2: Scholarship:
Section 1. NHS scholarship forms will be made available and must be turned in to the executive board by the assigned date.
Section 2. The executive committee, in conjunction with the Faculty Council, will review the forms for the purpose of making sure all materials are present and complete before submission. The board and council will then submit appropriate scholarship requests to the National Honor Society scholarship awards program.
Amendment 3: Parliamentarian Position:
Section 1. The position of Parliamentarian will be added due to the large number of members that participate. The Parliamentarian position will be voted on during the regular officer elections in the future.